EasyRenewal

Stop paying for another year you meant to cancel.

Upload your vendor contracts. EasyRenewal reads the terms, computes every cancellation deadline, and flags the ones you can still act on — 30 days before the window closes.

This workspace helps you manage and keep track of vendor contracts and their renewals. You upload a contract as a PDF and the AI reads it and extracts the key details: the subscription period, the renewal date, whether the contract renews automatically, the termination notice period, and the cost — either a total for the period or a recurring fee such as 1,990 EUR per month. It also records whether the contract runs for a fixed term or continues on an ongoing basis until cancelled.

Extracted values go into a review form before anything is saved. Anything the document doesn't state is left blank and listed as a warning rather than guessed, and the notice period is kept in the unit the contract uses, along with the exact wording of the termination clause. You correct or complete the values, optionally assign an owner by name and email, and save the contract.

The dashboard then lists all contracts sorted by the next deadline that needs action, calculated from each contract's change deadline or its renewal date minus the notice period. Contracts within 30 days of a deadline are flagged, and ongoing contracts are shown with their notice period instead. No integrations are required — contracts and files stay in the workspace — and you can change how any of it works by asking the assistant.

• Upload & extract

  From PDF to structured terms in one pass

  Extraction starts by classifying the contract: fixed-term or evergreen. Then every term is pulled into a review form — period, renewal date, auto-renewal, notice period, cost — with the verbatim notice clause preserved alongside the numbers. What the document doesn't state stays blank with a warning instead of a guess, and month-precision dates are completed to the 1st and flagged as an assumption. Nothing is saved until you've reviewed it.

• Renewal tracking

  Every cancellation window, visible before it closes

  Each contract's effective action deadline is computed for you: its explicit change deadline, or the renewal date minus the notice period. The dashboard sorts everything by whichever deadline comes next and badges each contract — Act now inside 30 days, Deadline passed, On track, and Ongoing for evergreen contracts that can be cancelled any time with notice. Summary tiles keep the count of contracts needing action in view, and every contract shows its cost as stated: a total, or a fee per month.

• Runs your way

  Ask it, don't administer it

  The whole tracker is a Luo workspace, so nothing about it is fixed. Ask which contracts you can still cancel before the quarter ends and get the answer with deadlines attached. Want a 60-day warning instead of 30, an extra field, or a reminder email when a window opens? Say so — the assistant reshapes the workspace, and the dashboard follows.

1. 1

   Upload

   a contract PDF goes in, AI classifies it and extracts the terms.

2. 2

   Review

   confirm or correct every value — nothing is saved unreviewed.

3. 3

   Track

   deadlines computed and sorted, the next one always on top.

4. 4

   Act

   contracts inside their cancellation window are flagged 30 days out.

• Finance lead at a growing company“We found out about the auto-renewal from the invoice, and it wasn't the first time.”
• Ops manager juggling SaaS“We have forty tools with forty renewal dates, tracked in a spreadsheet nobody updates.”
• Founder signing the contracts“I know the notice period is in the PDF somewhere. I just don't have time to read them all.”

1. 1

   Start the template

   Nothing to connect — no mailbox, no calendar scopes. The tracker runs entirely inside your Luo workspace.

2. 2

   Upload your contracts

   Drop in the PDFs one by one; AI extracts each contract's terms and you confirm them in the review form.

3. 3

   Watch the dashboard

   Deadlines are computed and sorted for you — contracts entering their cancellation window get flagged 30 days out.

• Ready on day one. Start from the template and connect your tools — nothing to install, no developer involved.
• Change it in chat. Add a field, rename a stage, wire up an alert: say it and the assistant reshapes the workspace.
• Part of your Company OS. It lives beside your knowledge base and every other tool you build on Luo.